Latest News
February 16, 2012
Bio-Optronics and Epson America Are Teaming Up at HIMSS 2012
Epson America Inc. and Bio-Optronics Inc. are working together to provide turnkey solutions for positive patient identification and workflow enhancement in a variety of healthcare environments.
Bio-Optronics, a software and services company specialized in healthcare, is pleased to be exhibiting its healthcare workflow software solutions for hospitals, clinical trials sites, contract research organizations (CRO), sponsors, imaging centers and specialty departments and practices at the Healthcare and Information Management System Society, HIMSS12, Annual Conference and Exhibition February 20 -24, Las Vegas, in Epson's booth #2370. We are pleased to be showcasing the following products.
bioPoint™ Patient Identification Wristband System significantly improves positive patient identification and safety through fully configurable wristbands that incorporate photographs, all warnings, comply with American Hospital Association (AHA) standardized color coding and integrate with hospital information systems (HIS).
Clinical Conductor™ industry-leading clinical trial management systems (CTMS), used in over 1,200 sites around the world, deliver every aspect of trial execution. Clinical Conductor™ Site CTMS drives data management and workflow at the site level, including patient recruitment, marketing ROI, study execution, scheduling, resource management, financial management, metrics analysis and reporting.
Clinical Conductor™ Enterprise CTMS, designed for CROs, sponsors and other entities coordinating multiple sites, provides the collaborative tools for proactive execution and management of multiple studies across multiple sites, with aggregated or independent patient databases, multi-tier finances, dash boards, project management with uniquely configurable milestones, monitor management, regulatory document management and real-time, synchronized information exchange.
Momentum™ Physician & Staff Scheduler, Patient Scheduler, Teleradiology Case Dispatcher & Multi-D Velocity Imaging Lab Workflow System provide highly intelligent, automated solutions to address complex scheduling, resource allocation and workflow needs of hospitals, hospital departments, imaging centers and specialty practices, and are completely configured to the organization's scheduling policies and needs.
For over 26 years, Bio–Optronics has demonstrated leadership in innovation, expertise in workflow and integration, and a singular approach to unparalleled customer service. Our solutions integrate with EHR, EDC, HIS, RIS and other IT systems, and help healthcare professionals manage and optimize workflow, thus enhancing quality, productivity, and patient and staff satisfaction.
Bio-Optronics, +1 585-355-8111, http://www.bio-optronics.com; Maria Durkin, VP, Director Marketing and Operations, mdurkin@bio-optronics.com
February 6, 2012
Bio-Optronics’ Trade Show Season Begins at Partnerships in Clinical Trials
With our proven portfolio of products and a successful 2011 season we are broadening our trade show participation for 2012. For our Clinical Conductor product family we will be exhibiting for the first time at the Partnerships in Clinical Trials conference March 3-7 at the Orlando World Center Marriott Resort in Florida. Bio-Optronics will be showcasing its industry leading Clinical Conductor™ Site CTMS, for clinical research sites and Clinical Conductor™ Enterprise CTMS, for CROs, AMCs and sponsors, in booth #528.
Clinical Conductor™ Site CTMS delivers comprehensive site execution capability from recruitment through visit execution, financial management and regulatory submission.
Clinical Conductor™ Enterprise CTMS further adds the collaborative tools to improve communication among all clinical research entities, portals for partners and external sites, pro-active project management and enhanced finances for individualized budgets and other trial details by site. It is designed to handle a multi-tier structure that allows for aggregated and independent patient databases and finances. The CRO has full visibility to each site’s studies, and is able to aggregate status and data across sites and studies. Project management provides configurable, pro-active milestone alerts and tracking within each site and in aggregate, including details of overdue and upcoming actions.
Our solutions deliver every aspect of trial execution, and cause that execution to occur in the most optimized way. Patient databases are more than just a repository, incorporating powerful search tools that identify best matches for a research study. Web-based call center and recruitment tools, along with performance tracking of marketing campaigns, speeds recruitment and optimizes return-on-investment. Optionally, integration with Greenphire ClinCard debit card for patient stipends, QuickBooks and EHR/EDC systems streamlines workflow and eliminates duplicate data entry.
Clinical Conductor™ Enterprise CTMS and Clinical Conductor™ Site CTMS, work stand-alone, or fully integrated, providing CROs, sites and sponsors the most synchronized, real-time, cloud-based solution, reducing communication overhead and causing pro-active trial management.
The Partnerships conference attracts the leaders and the best companies in the industry. The conference boasts numerous opportunities for networking, hands on workshops, and discussion groups focused on the latest topics in clinical trials.
Experts from Bio-Optronics will be available to provide product demonstrations and answer questions.
Following Partnerships, Bio-Optronics continues on its extensive trade show plan, exhibiting at ACRP 2012 Global Conference and Exposition April 14-17 in Houston, Texas, booth #714, ,MAGI East May 20 – 23, and DIA June 24 – 28.
Bio-Optronics, Inc. develops, deploys and operates software products and custom information technology solutions to help healthcare professionals manage and optimize workflow, thus enhancing quality, productivity, and patient and staff satisfaction. For 25 years, Bio-Optronics has demonstrated leadership in innovation, expertise in workflow and integration, and a focus on unparalleled customer service.
Bio-Optronics, +1 585-355-8111, http://www.bio-optronics.com; Maria Durkin, VP, Director Marketing and Operations, mdurkin@bio-optronics.com
January 5, 2012
Clinical Conductor™ CTMS continues to be recognized as the industry’s leading solution
Rochester, NY – January 5, 2012 – Bio-Optronics, Inc. is pleased to announce further increase of demand for Clinical Conductor™ CTMS. The family of clinical trial management systems continues to receive outstanding customer response for both the Site and the Enterprise solution.
Recent customer response indicates that the biggest advantage of Clinical Conductor™ CTMS is its ability to manage finances, forecast financials, facilitate patient recruitment, track regulatory issues, and provide a collaboration and information sharing platform.
Industry professionals often emphasize that managing finances is one of the biggest workflow challenges for their site and that this can be facilitated by Clinical Conductor™ Site CTMS in a very accurate and comprehensive way. The optional software integration with QuickBooks accounting software and other systems, as well as the patient recruitment tools are also some of the features customers identify as promising tools that can significantly help their business.
Potential customers, having received a demonstration of the product, often anticipate the CTMS will lead to faster and more accurate workflows, higher efficiency, productivity, and huge time savings. Established customers keep acknowledging these results after having implemented the software for only a few months.
Clinical Conductor™ Enterprise CTMS, for research sponsors, CROs, SMOs, and all partners, includes the same features like Site CTMS, and is also recognized for these. But in addition, the Enterprise solution comprises expanded tools for enterprise-wide project management, streamlined collaboration, and regulatory tracking, which impresses many organizations with the need for improved collaboration among their clinical research network.
"It has definitely been a benefit to our workflow, by enhancing the transparency of our financial relationship with the site and the sponsor,” said Allison DuBuisson, MS CCRC, Senior Clinical Trial Project Manager with Greenway Medical Technologies’ Research Services. “Specific gains include eliminating questions from sites about our invoices by providing a system for tracking sponsor payments and patient stipends that sites would have had to invent for themselves."
Most of Bio-Optronics’ customers first heard about Clinical Conductor™ through personal connections and word-of-mouth recommendations, which proves the efficacy of the CTMS and its high relevance for successful trial management. Many professionals decided to implement Bio-Optronics’ comprehensive CTMS to eliminate the need for spreadsheets, but there are also about 40% of Clinical Conductor customers, who used a competitor’s CTMS before and switched to Bio-Optronics’ solution. This is one of the reasons Clinical Conductor has distinguished itself as the industry’s leading, most sophisticated CTMS.
Bio-Optronics, Inc. develops, deploys, and operates software products and custom information technology solutions to help healthcare professionals manage and optimize workflow, thus enhancing quality, productivity, and patient and staff satisfaction. For over 26 years, Bio-Optronics has demonstrated leadership in innovation, expertise in workflow and integration, and a focus on unparalleled customer service.
Bio-Optronics, +1 585-272-7273, http://www.bio-optronics.com; Isabel Herrmann, Marketing iherrmann@bio-optronics.com
December 20, 2011
Managing Study Finances with Clinical Conductor™ Site CTMS
Rochester, NY – December 14, 2011 – Bio-Optronics, Inc. offers a broad range of financial management tools for clinical research businesses. The comprehensive clinical trial management software, Clinical Conductor™ Site CTMS, includes many features for financial planning, forecasting, tracking, and payment handling.
While working with many research facilities, Bio-Optronics has learned that one of the biggest problems for sites is tracking their finances, knowing what has been paid, what still has a balance due, and what is owed.
The entire process, from negotiating a new contract to tracking payments, is difficult to manage due to many factors. Most clinical studies have very specific, often confusing, contract terms for situations such as screen failed patients and optional procedures. There may be a holdback percentage that is withheld from payments until the end of the trial. Sites also have many costs that they need to track separately from their revenue, such as patient stipends and payments to partners.
The Clinical Conductor CTMS system has helped many research sites track these items as well as many other financial challenges that sites face every day. At the beginning of the process, Clinical Conductor provides tools to quickly forecast how much a study will cost, to ensure that the site can negotiate the best rate with the sponsor. It provides decision support tools to allow the site to determine if the study is a feasible and promising option.
Mike Ellis, Site Director at Pensacola Research Consultants, experiences the impact of these tools on a daily basis. “With Clinical Conductor, I can anticipate much better whether or not a study is feasible from both the financial and staffing perspectives. This helps me manage my resources much more effectively. The system allows me to manage my finances with the click of a button, and makes my business more efficient and streamlined,” states Mike.
During the study, the software also automates the process of tracking expenses, so that sites can see what they owe for patient stipends, provider reimbursements, or payments to outside vendors. Clinical Conductor tracks costs and payments proactively and thus, avoids unpleasant surprises.
It is important for any CTMS to include the flexibility to account for exceptions and changes that sites encounter, while simultaneously maintaining accuracy. Clinical Conductor’s tools provide that flexibility because the system easily learns and remembers. For example, specific contract terms for screen failures or other special statuses can be quickly set up individually. This provides reassurance for sites to make sure they are not overstating their revenue for these special cases; while at the same time, ensuring that they are getting paid for everything by the sponsor.
Clinical Conductor’s comprehensive reporting tools, metrics, and dashboards have helped many sites to recover otherwise lost funds. Sites can also use the reports to investigate reasons why payment in full has not been received. Is there a problem with items that need to be invoiced not being invoiced, so the sponsor doesn’t even realize they owe additional money? Is the site encountering a large number of deviations from the protocol? Is the site recruiting the best patients for the study, and is it using any advertising money wisely?
Every site knows that making sure their finances are in order is key to their business being successful. A progressive CTMS that tracks both the finances and the reasons behind them is instrumental in peace of mind that the financial house is in order. Clinical Conductor enables accurate and efficient financial management in real time helping sites to eliminate paperwork and save time.
Bio-Optronics, Inc. develops, deploys, and operates software products and custom information technology solutions to help healthcare professionals manage and optimize workflow, thus enhancing quality, productivity, and patient and staff satisfaction. For over 26 years, Bio-Optronics has demonstrated leadership in innovation, expertise in workflow and integration, and a focus on unparalleled customer service.
Bio-Optronics, +1 585-272-7273, http://www.bio-optronics.com; Isabel Herrmann, Marketing iherrmann@bio-optronics.com
December 12, 2011
RSNA Recapitulation - The Momentum™ product line receives increasing recognition
Rochester, NY – Dec 12, 2011 – Bio-Optronics, Inc. is pleased to announce excellent product response and a successful performance at RSNA. A steady flow of visitors at the booth and increasing product recognition made RSNA a highlight as Bio-Optronics’ last trade show of the year.
The expanded range of products within the Momentum™ family of radiology workflow solutions attracted numerous RSNA attendees. Radiology professionals enjoyed comprehensive demonstrations of Bio-Optronics’ unique and innovative systems, including Radiologist and Staff Scheduler, Patient Scheduler, Teleradiology Case Dispatcher as well as Multi-D Velocity for Imaging Labs. Booth visitors were extremely impressed as they realized how strongly the software can improve existing workflows by automating and simplifying the most complex tasks within scheduling, planning, tracking and dispatching.
"A perfect example of this was a physician, who currently uses a home grown scheduling system, which he estimates to take approximately 40 hours over the course of a year to create his staff schedules. After the Momentum™ demonstration, he believes he can cut this time down significantly while simultaneously improving staff satisfaction," says Adrian Lugo, Technical Specialist at Bio-Optronics.
The established and renowned Momentum™ Radiologist and Staff Scheduler attracted wide interest. The intelligent software, which automatically builds optimal staff schedules based on customized rules, is the answer to a growing need for acceleration and streamlining of scheduling processes.. At RSNA, the software also continued to gain international interest.
Momentum™ is not only able to support radiology practices and imaging laboratories, but also meets individual needs of all medical specialty practices and hospital departments. The Momentum™ systems for physician, staff and patient scheduling was designed so that it can be configured for any healthcare environment.
Additionally, teleradiology case dispatching was identified as an underserved area of the market at RSNA. Thus, the Momentum™ Teleradiology Case Dispatcher, which automatically distributes cases to staff based on availabilities and credentials, distinguished itself as a unique and promising product. The interoperability with Staff and Patient Scheduler as well as third-party systems enables the establishment of a complete workflow solution for teleradiology businesses and a unique selling proposition for Bio-Optronics.
Google and Microsoft Outlook integration with Momentum™, soon to be released, had great interest at the show.
Due to growing demand for automated physician and staff scheduling as well as streamlining and acceleration of workflows in healthcare environments, Bio-Optronics is expecting a significant growth of orders for the upcoming business year.
Bio-Optronics, Inc. develops, deploys, and operates software products and custom information technology solutions to help healthcare professionals manage and optimize workflow, thus enhancing quality, productivity, and patient and staff satisfaction. For 26 years, Bio-Optronics has demonstrated leadership in innovation, expertise in workflow and integration, and a focus on unparalleled customer service.
Bio-Optronics, +1 585-272-7273, http://www.bio-optronics.com; Isabel Herrmann, Marketing iherrmann@bio-optronics.com
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